Program Manager (Two)

About Prevention Institute: Prevention Institute (PI) is a national nonprofit with offices in Oakland, Los Angeles, Houston, and Washington, D.C. Our mission is to build prevention and health equity into key policies and actions at the federal, state, local, and organizational level to ensure that the places where all people live, work, play and learn foster health, safety and wellbeing. Since 1997, we have partnered with communities, local government entities, foundations, multiple sectors, and public health agencies to bring cutting-edge research, practice, strategy, and analysis to the pressing health and safety concerns of the day. We have applied our approach to injury and violence prevention, land use, health systems transformation, substance misuse prevention, community trauma prevention and mental health and wellbeing, among other issues.

Prevention is a systematic process that promotes health, safety, and wellbeing and reduces the frequency and/or severity of illness and injury. Our prevention approach emphasizes:

  • Transforming community environments to prevent problems from occurring before the onset of symptoms or risk of injury;
  • Elevating equity in health, safety, and wellbeing outcomes; and
  • Prioritizing communities that are most vulnerable to harm and communities that are experiencing the greatest harm.

For more information about how we create healthier, more equitable communities through prevention, see www.preventioninstitute.org.

About this position:

We are currently recruiting two Program Manager positions. We are looking for highly collaborative individuals who can advance health, safety and wellbeing efforts toward upstream, community-level prevention through an emphasis on health equity and racial justice. The positions include responsibility for project leadership and supervision; advancing community-centered solutions, practice and policy, systems transformation and momentum; partnership engagement and development; and shared responsibilities across the organization. PI staff work on multi-disciplinary teams and across multiple health, safety and wellbeing projects. Current project placement for the two Program Managers we are seeking will be:

  1.  Supporting the design and launch of a five-year initiative to catalyze innovative health financing through new, durable, substantial funding streams that support community-rooted health equity efforts and power building. This initiative will be integrated within PI’s portfolio of policy and advocacy efforts in California.
  2. Supporting development, planning, coordination, and management of PI’s federal grants, including multiple CDC grants. This includes internal coordination with multiple project teams, PI’s operations and finance teams, and senior leadership, as well as regular communication with federal agency administrators and organizational partners, to ensure successful oversight, management and communications on related projects.

We encourage applications from individuals with a strong grounding in prevention/public health approaches and related fields including planning/land use, community/economic development, social/economic justice, active transportation, parks/open space, community safety and violence prevention, and community approaches to mental health and wellbeing, including substance misuse prevention.

This position is based in our Oakland, CA office.

Program Manager responsibilities include:

Project management: Manage projects to completion on time, meeting milestones and deliverables within cost parameters with team members and supervisors. Facilitate effective communications with multicultural team members. Communicate work progress on project(s) and maintain awareness of the organizational “big picture”. Build in adequate time for feedback from multiple levels and sources and integrate input that results in improved work product. Supervise work of designated project team members toward effective fulfillment of project goals and deliverables. Work with funders to develop and negotiate work plans / timelines as appropriate. Maintain effective communication with funders as appropriate. Supervise staff members as assigned.

Manage and conduct qualitative research across a range of issues: Analyze, synthesize, and draw themes from primary research, program documents, evaluation materials, and grey literature. Collaboratively conceptualize, research and write papers, policy briefs, advocacy statements, and articles. Manage all aspects of PI research including key informant interviews and surveys with demonstrated experience / attention to / respect for diverse backgrounds.

Advance practice and policy in support of prevention, health equity, and racial justice: Provide effective technical assistance, consultation, and/or strategic advice that embeds prevention, health equity, and racial justice in policy and practice. Support application and adaptation of PI tools and frameworks. Provide evidence/practice-based advice to key decision makers. Contribute to knowledge and project development across portfolios of PI’s work. Meet with current and prospective funders to describe PI’s work and pitch potential projects. Engage in strengthening internal systems and procedures that enhance our capacity to achieve our mission.

Produce written and oral communications: Apply PI tools and methods to emerging work. Develop materials cognizant of language preferences and various learning styles. Conduct presentations, training, and provide testimony and advocacy in support of policy priorities; present to racially, ethnically, and socioeconomically diverse audiences and amplify community perspectives. Conduct policy analysis reflecting health equity in consultation with key content staff. Help conceptualize grant elements and prepare successful grant proposals that strategically meet the goals of the organization and advance the field. Represent PI’s vision, work, and values in meetings with other organizations and agencies.

Required Qualifications:

  • A minimum of 7 years relevant experience; a relevant graduate program can be substituted for 2 years of experience
  • Strong project management skills and organization skills, supervisory experience and skills, and demonstrated ability to facilitate team collaboration.
  • The ability to manage and conduct qualitative research and synthesize information and approaches.
  • Excellent writing skills with a demonstrated ability to conceptualize and develop impactful materials, including but not limited to policy briefs, fact sheets, proposals, action alerts, etc.
  • Strong verbal communications skills including provision of training and technical assistance, leading meetings with government and elected officials, facilitating coalition and partner meetings, etc.
  • Ability and demonstrated commitment to advance health, safety and wellbeing efforts toward upstream, community-level and equity-oriented approaches.
  • Understanding of what it takes to build partnerships to effectively advance health equity.
  • Demonstrated commitment to health equity and racial justice and ability to work with diverse communities including communities of color and communities of low-income.
  • Demonstrated ability to work with individuals from diverse racial/ethnic, socio-economic, geographic and occupational backgrounds as well as diverse organizations, including community-based organizations, multi-sector coalitions, and government agencies.
  • Collaborative and team-oriented

Desired Qualifications:

  • A master’s degree in a relevant field
  • Experience in developing authentic and enduring partnerships
  • A continuous learner with a demonstrated desire to learn and grow; consistently seeking new opportunities and integrating feedback to improve work quality
  • Flexibility and adaptability; ability to work on multiple tasks with appropriate guidance and supervision
  • Policy/advocacy experience working at the state and/or local level in California including activities such as policy research, analysis, and development; coalition building and partnership development; campaign planning and management; technical assistance or capacity building, and direct legislative, budget, and administrative advocacy,
  • Experience managing community-level initiatives and building partnerships to advance upstream or systems level strategies to foster more equitable community environments; and,
  • Complex project management experience, including managing funder relationships; contractor and partner engagement and relationships; monitoring workplans and timelines; ensuring successful completion of deliverables.

Prevention Institute has a strong commitment to building a staff that is rich with cultural, social and experiential diversity. Candidates who want to join us on this journey and can contribute to that goal are encouraged to apply and to identify their strengths and experiences in this area.

Location: Prevention Institute is a hybrid workplace and staff work in our Oakland office two to three days per week. This role requires travel within the U.S. up to two times per month.

Compensation: Prevention Institute is committed to offering a competitive compensation package that centers our values and mission. To honor our commitment, starting salaries are not negotiable. Instead, PI puts forward our best salary offer first, ensuring clarity and fairness in our compensation processes. Our salary ranges are well-defined and established to provide reasonable, competitive, and fair pay across all job levels.

Salary Range:

  • These are full-time exempt positions. The full salary range for this position is $92,000 to $107,000 per year. The typical hiring range for this position is $92,000 (minimum) to $100,000 (just above midpoint).
  • Starting salaries are set in accordance with our compensation framework, which considers comprehensive review of job responsibilities, individual experience and qualifications and organizational considerations, including internal fairness. 
  • Qualified applicants with a minimum of 9 years of experience (or 7 years plus advanced degree) may be considered for an Associate Program Director position, depending upon relevance of experience. This salary range for this level is $107,000 to $135,000. The typical hiring range for this position is $107,000 (minimum) to $122,500 (midpoint).

Benefits: PI offers a generous benefit package to support the health and wellbeing of our staff and their families, including:

  • Medical Insurance: 100% of employee premium covered, or 80% of premium covered for family
  • Paid Time Off: 3 weeks/year for new exempt employees 
  • Paid Holidays: 12 days, plus 3 collective rest days in November for a weeklong closure during Thanksgiving and a second weeklong collective rest closure at year-end
  • Retirement: 3% guaranteed and independent of employee contribution, plus additional up to 7% based on ability to pay, yielding 10% over the past 3 years.  
  • Wellness Benefit: up to $100 monthly reimbursement for wellbeing and self-care expenses
  • Flexible Spending Accounts and Commuter Checks: set aside pre-tax dollars for health and dependent care expenses or to pay for commuting expenses.

Application and Hiring Process:

To apply, please email all required information to jobs@preventioninstitute.org; please include “Program Manager” in the subject line of your email. The requirements for a complete application are: a cover letter, resume, and brief writing sample. Incomplete applications will not be reviewed.

Planned Start Date: February 2024

Application Deadline: Applications will be considered as they are submitted. Initial interviews will take place in the weeks of January 8th and January 15th. After that date, we will continue to review applications on a rolling basis until the positions are filled.

Application Process: We anticipate that the hiring process will consist of an employment application, one or more video interviews with a panel of Prevention Institute staff and one or more in-person interviews with staff directors. Please note that Prevention Institute observes holiday and office closures from December 23 to January 1. During this period, the application process will be temporarily paused. We will resume regular operations once we return.