Program Coordinator (Three)

About Prevention Institute:

Prevention Institute (PI) is a national nonprofit with offices in Oakland, Los Angeles, Houston, and Washington, D.C. Our mission is to build prevention and health equity into key policies and actions at the federal, state, local, and organizational level to ensure that the places where all people live, work, play and learn foster health, safety and wellbeing. Since 1997, we have partnered with communities, local government entities, foundations, multiple sectors, and public health agencies to bring cutting-edge research, practice, strategy, and analysis to the pressing health and safety concerns of the day. We have applied our approach to injury and violence prevention, land use, health systems transformation, substance misuse prevention, community trauma prevention and mental health and wellbeing, among other issues.

Prevention is a systematic process that promotes health, safety, and wellbeing and reduces the frequency and/or severity of illness and injury. Our prevention approach emphasizes:

  • Transforming community environments to prevent problems from occurring before the onset of symptoms or risk of injury;
  • Elevating equity in health, safety, and wellbeing outcomes; and
  • Prioritizing communities that are most vulnerable to harm and communities that are experiencing the greatest harm.

For more information about how we create healthier, more equitable communities through prevention, see www.preventioninstitute.org.

About this position:

We are looking for three highly collaborative individuals to work with us in advancing equitable upstream, community prevention to achieve health, safety and wellbeing. Qualified candidates will be knowledgeable about what determines community health, safety and wellbeing, and what it takes to build partnerships to effectively advance health equity. These positions include responsibility for project coordination and supervision; helping to advance community-centered learning networks, prevention practice, systems transformation, and momentum for prevention and health equity; partnership engagement; and supporting shared responsibilities across the organization. PI staff work on multi-disciplinary teams and across multiple health, safety and wellbeing projects. Current project placement for the three Program Coordinators we are seeking will be:

  • Coordinating and supporting federal projects funded through the Centers for Disease Control and Prevention (CDC): one focused on youth and community safety through a public health approach; the second on the use of opioid settlement funds for prevention and upstream community solutions. These projects have multiple components, partners and deliverables, and will be integrated into PI’s long-term safety and wellbeing projects portfolio.
  • Coordinate a portfolio of projects related to community safety and prevention of multiple forms of violence, including Safety Through Connection.

We encourage applications from individuals with a strong grounding in prevention/public health approaches and related fields such as community safety and violence prevention, community approaches to mental health and wellbeing including substance misuse prevention, community / economic development, social / economic justice, etc. Applicants are encouraged to highlight experience relevant to these positions, including:

  • Ability to coordinate tasks and development of deliverables to support overall team and project efforts
  • Coordinate communications and technical assistance with and among community organizations supported through PI’s safety and wellbeing initiatives
  • Content knowledge related to community safety and violence prevention.

This position is based in our Oakland, CA office.

Program Coordinator responsibilities include:

  • Project coordination: Coordinate projects to completion on time, meeting milestones and deliverables with team members and supervisors. Facilitate effective communications with multicultural team members. Communicate work progress on project and maintain awareness of connections across projects and portfolios. Build in adequate time for feedback from multiple levels and sources and integrates input that results in improved work product. Provide logistical support and coordination and assists with development of materials for events, conferences, consultations, and presentations. Coordinate project team members to ensure timely completion of project goals and deliverables. Supervise staff members and/or project staff as assigned.
  • Coordinate and support qualitative research across a range of prevention and health equity issues: Analyze, synthesize, and draw themes from primary research, program documents, evaluation materials, and grey literature. Contribute to conceptualization, research and writing of papers, policy briefs, advocacy statements, and articles. Support all aspects of PI research including key informant interviews and surveys with demonstrated experience / attention to / respect for diverse backgrounds.
  • Advance practice and policy in support of prevention and health equity: Co-develop training tools, materials and curricula for trainings and presentations, based on Prevention Institute’s approaches and frameworks. Support the provision of training, technical assistance, and consultation services to a broad range of clients, including community organizations, government agencies and foundations. Coordinate and/or implement new and ongoing systems to improve organizational effectiveness in support of achieving our mission.
  • Produce written and oral communications: Contribute to written products such as papers, grant applications and reports, and outreach letters. Apply PI tools and methods to emerging work and incorporates new insights gained through application. Develop materials cognizant of language preferences and various learning styles. Co-conduct presentations and training to racially, ethnically, and socioeconomically diverse audiences and amplifies community perspectives. Contribute to policy analysis using PI approach/criteria, reflecting health equity aims and in consultation with key content staff. Represent Prevention Institute’s vision, work, and values in meetings with other organizations and agencies, as appropriate.
  • Support authentic and enduring partnership development: Support the development and maintenance of strategic partnerships. Advance co-creation with community members and partner organizations.

Required Qualifications:

  • A minimum of 2 years relevant experience; a relevant graduate program can be substituted for experience
  • Strong project coordination and organization skills and demonstrated ability to facilitate team collaboration
  • The ability to coordinate and support qualitative research and synthesize information and approaches
  • Collaborative and team-oriented
  • Knowledgeable about what determines community health, safety and wellbeing
  • Demonstrated commitment to health equity and racial justice, and ability to work with diverse communities including communities of color and communities of low-income 
  • Demonstrated ability to work with individuals from diverse racial/ethnic, socio-economic, geographic and occupational backgrounds as well as diverse organizations, including community-based organizations, multi-sector coalitions, and government agencies
  • Commitment to authentic and enduring partnership development
     

Desired Qualifications:

  • A master’s degree in a relevant field or commensurate experience 
  • Supervisory experience and skills
  • Experience in developing authentic and enduring partnerships
  • A continuous learner; Desire to learn and grow; consistently seeking new opportunities and integrating feedback to improve work quality
  • Flexibility and adaptability; ability to work on multiple tasks with appropriate guidance and supervision
  • Excellent writing skills, including a demonstrated ability to write policy briefs, fact sheets, grant proposals, and other written materials
  • Strong oral communication skills, including the ability to deliver presentations and trainings to a diversity of audiences, including policymakers 
  • Strong analysis, synthesis, and critical thinking skills

Prevention Institute has a strong commitment to building a staff that is rich with cultural, social, and experiential diversity. Candidates who want to join us on this journey and can contribute to that goal are encouraged to apply and to identify their strengths and experiences in this area. 

Location:

Prevention Institute is a hybrid workplace and staff work in our Oakland office two to three days per week. This role requires travel within the U.S. up to two times per month.

Compensation:

Prevention Institute is committed to offering a competitive compensation package that centers our values and mission. To honor our commitment, starting salaries are not negotiable. Instead, PI puts forward our best salary offer first, ensuring clarity and fairness in our compensation processes. Our salary ranges are well-defined and established to provide reasonable, competitive, and fair pay across all job levels.

Salary Range:

  • These are full-time exempt positions. The full salary range for this position is $72,000 to $82,500 per year. The typical hiring range for this position is $72,000 (minimum) to $78,000 (just above midpoint).
  • Starting salaries are set in accordance with our compensation framework, which considers comprehensive review of job responsibilities, individual experience and qualifications and organizational considerations, including internal fairness. 
  • Qualified applicants with a minimum of 5 years of experience (or 3 years plus advanced degree) may be considered for an Associate Program Manager position. This salary range for this level is $77,000 to $95,000. The typical hiring range for this position is $77,000 (minimum) to $86,000 (midpoint).

Benefits:

PI offers a generous benefit package to support the health and wellbeing of our staff and their families, including:

  • Medical Insurance: 100% of employee premium covered, or 80% of premium covered for family
  • Paid Time Off: 3 weeks/year for new exempt employees 
  • Paid Holidays: 12 days, plus 3 collective rest days in November for a weeklong closure during Thanksgiving and a second weeklong collective rest closure at year-end
  • Retirement: 3% guaranteed and independent of employee contribution, plus additional up to 7% based on ability to pay, yielding 10% over the past 3 years.  
  • Wellness Benefit: up to $100 monthly reimbursement for wellbeing and self-care expenses
  • Flexible Spending Accounts and Commuter Checks: set aside pre-tax dollars for health and dependent care expenses or to pay for commuting expenses.

Application and Hiring Process:

To apply, please email all required information to jobs@preventioninstitute.org; please include “Program Coordinator” in the subject line of your email. The requirements for a complete application are: a cover letter, resume, and brief writing sample. Incomplete applications will not be reviewed.

Planned Start Date: February 2024

Application Deadline: Applications will be considered as they are submitted. Initial interviews will take place in the weeks of January 8th and January 15th. We will continue to review applications on a rolling basis until the positions are filled.

Application Process: We anticipate that the hiring process will consist of an employment application, one or more video interviews with a panel of Prevention Institute staff and one or more in-person interviews with staff directors. Please note that Prevention Institute observes holiday and office closures from December 23 to January 1. During this period, the application process will be temporarily paused. We will resume regular operations once we return.