Program Assistant

About Prevention Institute: Prevention Institute (PI) is a national nonprofit with offices in Oakland, Los Angeles, Houston, and Washington, D.C. Our mission is to build prevention and health equity into key policies and actions at the federal, state, local, and organizational level to ensure that the places where all people live, work, play and learn foster health, safety and wellbeing. Since 1997, we have partnered with communities, local government entities, foundations, multiple sectors, and public health agencies to bring cutting-edge research, practice, strategy, and analysis to the pressing health and safety concerns of the day. We have applied our approach to injury and violence prevention, healthy eating and active living, land use, health systems transformation, and mental health and wellbeing, among other issues.

Prevention is a systematic process that promotes health, safety, and wellbeing and reduces the frequency and/or severity of illness and injury. Our prevention approach emphasizes:

  • Transforming community environments to prevent problems from occurring before the onset of symptoms or risk of injury;
  • Elevating equity in health, safety, and wellbeing outcomes; and
  • Prioritizing communities that are most vulnerable to harm and communities that are experiencing the greatest harm.

For more information about how we create healthier, more equitable communities through prevention, see www.preventioninstitute.org
 

About this position: 

The Program Assistant position supports projects, policy and systems change, and organizational operations. This position is ideal for people who are interested in exploring the field of public health, and particularly for those who are interested in supporting community-driven prevention efforts to advance health equity and racial justice. This support position has been designed for people early in their careers specifically to support the work of the organization while providing exposure to prevention practice, advocacy and policy, including the field of public health. The mix of topical and operational assignments also provides an opportunity to understand the range of elements that contribute to the effective functioning of a non-profit organization and to develop transferable job skills. Most previous program assistants have gone on to graduate school (in public health, social work, public policy, law or medicine), been promoted within the organization, or applied their newly developed skills in other non-profit or government settings that share a common vision.

Program Assistant responsibilities include:

  • Topical Project Support: Provide administrative and programmatic support to one or more project teams including scheduling and organizing meetings, events, and interviews; assistance with research and/or writing on papers, articles, project reports and grants; scheduling team meetings; and preparing materials to support effective meetings.
  • Training and Technical Assistance Support: Assist in development of training materials (e.g. work sheets, PowerPoint presentations) for community-based and government practitioners; assist with preparation for events, conferences, consultations, and presentations, including preparation of materials and logistical support.
  • Operational Support: Implement office/administrative systems to ensure an efficiently running organization; share responsibility for administrative and detail work across the organization in support of project and organization success; answer phones and respond to requests for information; greet guest; provide administrative support to directors; supervise office assistants.
  • Other: Pitching in on other assignments as needed; other duties as assigned.

PI staff work on multi-disciplinary teams and across multiple health, safety and wellbeing projects. At this time, we are seeking candidates who will support local, state and national health equity policy; one or more learning communities moving from planning into implementation; and qualitative research on topics including health equity, community safety, mental wellbeing and chronic disease prevention.

Due to physical distancing measures to reduce the spread of COVID-19, this position will begin remotely. We are looking for candidates who can navigate the challenges of remote onboarding. Ultimately, when we return to our offices, our expectation is that this staff member would be based on one of our offices, with a preference for locating at our headquarters in Oakland, California.

Required Qualifications

  • Bachelor's degree and/or minimum two years’ relevant experience
  • Well-organized, attention to detail, and able to meet deadlines
  • Computer proficiency
  • Commitment to prevention and health equity
  • Willingness to take on administrative responsibilities
     

Desired Qualifications:

  • Excellent writing skills
  • Effective oral communication skills
  • Flexibility and ability to work on multiple tasks
  • Ability to conduct library/internet research
  • Creative mind, thriving in a team environment

Prevention Institute has a strong commitment to building a staff that is rich with cultural, social and experiential diversity. Candidates who want to join us and can contribute to that goal are encouraged to apply and to identify their strengths and experiences in this area. 

Salary and Benefits: This is a full-time position with a salary range of $50,000 to $55,000 per year.  The appropriate salary level is determined by a review of relevant experience and qualifications and how they compare to stages within the range, as well as others in the cohort. Compensation includes a generous benefits package, including healthcare and dental insurance, paid time off, a wellness benefit, and retirement plan, among others. 

To Apply: Please email all required information to jobs@preventioninstitute.org with “Program Assistant” in the subject line of your email. The requirements for a complete application are: a cover letter, resume, and brief writing sample. Incomplete applications will not be reviewed. Applications will be considered as they are submitted; the position remains open until filled.

 

No phone calls, please.