Senior Contracts Analyst, Public Health Institute

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally and internationally. PHI was distinguished as one of the top 50 “Best Non-profit Organizations to Work For” by the Non-Profit Times in a national search.

PHI is seeking a Senior Contracts Analyst. This position is located in Oakland, CA.

The Contracts Administrator provides leadership, strategy, and technical expertise for all out-going third-party contracts and agreements produced by the Grants and Contracts department. The Contracts Administrator has overall responsibility for the creation and implementation of an effective management process, system, and procedures related to contract administration. Independently manages contract functions for subawards, subcontracts, consultant agreements, memorandum of understanding, and vendor agreements. Leads inter-/intra-departmental coordination required to ensure contract flow-down and regulatory compliance. Possesses technical expertise and experience using legal and contractual concepts to assess and resolve the most complex issues. Directs and oversees all subcontract administration from sourcing of bidders to closeout of subcontracts and records retention. Responsible for leading subcontract management, strategy development and implementation that ensures appropriate levels of negotiation and compliance with all out-going agreements.

Duties & Responsibilities:

  • Responsible for the development and execution of a full contracts management process including the creation of legally compliant templates, codifying contracting standards, negotiating guidelines and establishing business processes.
  • Leads contracts process redesign and serves as the liaison with the Office of General Counsel and Senior Management Staff on all contract related matters inside of Grants and Contracts.
  • Creates and implements structures that enable and enhance monitoring and tracking of regulatory and compliance issues as required by contractual agreements. Provides training and direction to staff on the implementation of contractual guidelines and policies.
  • Prepares and successfully executes a mixed portfolio of subawards, subcontracts, subgrants, consultant and other vendor agreements.
  • Collaborates with program personnel, Grants and Contracts Specialists, and third party representatives in following through from development to full execution.
  • Works closely with General Counsel’s Office in the execution of highly complex, specialized agreements that require appropriate business, policy and legal review.
  • Determines appropriate procurement, contractual language and instruments for all agreements while ensuring compliance with PHI policies and procedures and as required by funder guidelines, rules, regulations, etc.
  • Evaluates subcontractor and subgrant proposals (terms and conditions and pricing) in order to recommend negotiation strategies to meet program needs. Ensures compliance with prime grant, contract and agreement requirements.
  • Investigates, qualifies and approves contractor sources, and recommends additional bidders to ensure competition.
  • Effectively develops and executes company and funding agency policies and procedures relating to subcontracts management. Implements and manages subrecipient monitoring program for PHI.
  • Identifies, mitigates, and resolves complex subcontractor related risks and issues.
  • Serves as subject matter and technical expert for all contracting related issues. Advises relevant staff, including Sr. Management, on appropriate contracting vehicles and language.
  • Determines appropriate insurance coverage and ensures that contractors have required coverage, documented through correctly completed insurance certificates.


  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • A Bachelors degree in Finance or related field required.
  • Juris Doctorate, Masters in Public Administration, Business Administration or related field is preferred.
  • CRA or Paralegal Certificate is preferred.
  • Eight years progressive experience in grant, contract, and/or subaward development and management.
  • Advanced knowledge and understanding of specific contracting requirements.
  • Experience in providing leadership, vision, technical and project management in setting priorities, directing setting for cross-functional teams, and meeting project timeline goals.
  • Experience with budget development and management.
  • Knowledge of pertinent federal and non-profit sponsor regulations including OMB Circulars, Agency Grants Policy Statements, Federal Acquisition Regulation, patent and copyright law, and cost-accounting standards.
  • Knowledge of best practices regarding contract development, negotiation, processes and the use of technology to support process flow.
  • Strong legal acumen in order to understand legal and contractual terminologies and specifications in agreements.
  • Advanced written, verbal and interpersonal communications; advanced ability to deal with broad and diverse constituencies with advanced customer service orientation and skills.
  • Advanced organizational, presentation and negotiation skills.
  • Ability to use independent judgment and strategic thinking skills in solving problems.
  • Advanced listening, political acumen skills and problem recognition, avoidance and resolution skills.
  • Ability to work collaboratively in a team environment as well independently.
  • Ability to work in an organization with an entrepreneurial culture that operates in a highly regulated environment.
  • Excellent customer support orientation.
  • Comprehensive knowledge of Microsoft office applications (Word, Excel, PowerPoint and Email).


This is an exempt position and the salary is commensurate with experience. PHI offers a generous benefits package including medical, dental, vision, short/long term disability insurance, life insurance, 403b (group retirement annuity) and partial subsidy of public transportation cost. For more information about PHI’s benefits, visit our benefits page at

How to apply:

To apply for this position visit our Career Site at

We are proud to be an EEO/AA Employer 


Last Indexed: 
Sunday, March 18, 2018 - 18:00